# Exporting to QuickBooks

Source: https://www.digiparser.com/docs/guides/integrations/exporting-to-quickbooks

Integrations

# Exporting to QuickBooks

Create QuickBooks records from extracted document data

Copy MarkdownOpen

# [Exporting to QuickBooks](#exporting-to-quickbooks)

Feedback

Turn processed documents into expenses, bills, sales invoices, or journal entries in QuickBooks.

## [Add QuickBooks](#1-add-quickbooks)

1.  Open your parser and go to **Settings -> Integrations**.
2.  Under **Available Integrations**, click **QuickBooks**.
3.  Expand **Export to QuickBooks** under **Added Integrations**.

app.digiparser.com![Direct exports showing QuickBooks available and connected](https://documents.digiparser.com/docs/screenshots/2026-07-27/integrations-direct-exports.png?sig=10eac4aa71f14172c912b603c082a4f8f4d711128fd505622b4da967e7b58a62)

## [Connect a QuickBooks company](#2-connect-a-quickbooks-company)

Click **Connect QuickBooks**, sign in, choose the company you want to use, and approve the connection. You can connect more than one company and select the correct one for this parser.

app.digiparser.com![QuickBooks connection completed with a company selected](https://documents.digiparser.com/docs/screenshots/2026-07-27/quickbooks-connected-company.png?sig=a5876139cb8b28be8099a9a50905ba4ebabbe038a00b68d4bfa6e36b6a4bc97e)

## [Choose what DigiParser should create](#3-choose-what-digiparser-should-create)

Under **Select export type**, choose:

*   **Create an expense**
*   **Create a bill -- item based**
*   **Create a bill -- account based**
*   **Create a sales invoice**
*   **Create a journal entry**

Choose the record that matches your accounting workflow. For example, use an expense for a purchase that was already paid, or a bill when payment is still due.

app.digiparser.com![QuickBooks export type selector showing the five available record types](https://documents.digiparser.com/docs/screenshots/2026-07-27/quickbooks-export-types.png?sig=f45840dd9dc2fa1872cccb9c29d39dfcc29c62ea668720d0033c0173729bd557)

## [Complete the QuickBooks settings](#4-complete-the-quickbooks-settings)

DigiParser shows only the accounting settings needed for your selected record type. Choose the requested payment account, accounts payable account, payment type, or other options.

app.digiparser.com![QuickBooks settings for an item-based bill](https://documents.digiparser.com/docs/screenshots/2026-07-27/quickbooks-settings.png?sig=0a18d8efce732d38afb5b47fc3a36cdcdac6e9b98088c0c7860d48fa899f349b)

## [Map the fields](#5-map-the-fields)

1.  Select the parser table that contains line items.
2.  Match each **QuickBooks record field** to a regular DigiParser field.
3.  Match each **QuickBooks line field** to a column from the selected table.
4.  Complete every mapping marked with an asterisk.

Values such as vendor, customer, product, service, and account names are used to find the corresponding QuickBooks record. Keep those extracted values consistent with the names in QuickBooks.

app.digiparser.com![QuickBooks document and line-item field mapping](https://documents.digiparser.com/docs/screenshots/2026-07-27/quickbooks-field-mapping.png?sig=f075351183aad492c3a2fceec8acf614757a3c4844e88c1edc885ffd7dd9d56d)

## [Save and check the result](#6-save-and-check-the-result)

Click **Save configuration**, then process one test document. Open QuickBooks and confirm that the new record contains the expected company, date, amount, and line items.

## [When data is sent](#when-data-is-sent)

Feedback

New documents use the saved configuration after processing. If a document requires review, the QuickBooks export waits until all required approvals are complete.

## [If the export fails](#if-the-export-fails)

Feedback

*   Confirm that the connected company is still active.
*   Check every required mapping.
*   Make sure mapped vendor, customer, item, and account names identify one matching QuickBooks record.
*   Open the integration again after changing parser fields or table columns and update the mapping.

## [Next steps](#next-steps)

Feedback

*   [Integrations Overview](/docs/guides/integrations/overview) - Compare other export options
*   [Exporting to Zoho Books](/docs/guides/integrations/exporting-to-zoho-books) - Create records in Zoho Books
*   [Setting Up Review Stages](/docs/guides/reviews-approvals/setting-up-review-stages) - Approve documents before exporting

How is this guide?

GoodBad

[

Exporting to Dropbox

Save each processed document's original file to a Dropbox folder

](/docs/guides/integrations/exporting-to-dropbox)[

Exporting to Zoho Books

Create Zoho Books records from extracted document data

](/docs/guides/integrations/exporting-to-zoho-books)