# Proof of Delivery Parser | Extract POD Data | DigiParser Source: https://www.digiparser.com/solutions/proof-of-delivery-parser [Solutions / Proof of delivery](/solutions) PROOF OF DELIVERY PARSER # Extract data from proof of delivery. Capture delivery references, dates and recipient details from PDFs and scans. Give your manufacturing team reviewed data it can use, with delivery notes kept in view. [Try your POD documents](https://app.digiparser.com/auth/join) [See a worked example](#worked-example) PDFs & scans -> Reviewed fields -> Excel or a configured destination DELIVERY RECORDInvented example ## POD-00914 Order reference SO-02416 Recorded delivery 8 Oct 2026 - 10:42 Package count 12 cartons **Keep the note with the record.** "1 carton damaged; contents not inspected." Delivery recorded**Issue needs follow-up** [Worked example](#worked-example)[Fields to capture](#fields)[Review & handoff](#review)[First test](#test)[Questions](#questions) A DELIVERY STATUS IS ONLY PART OF THE STORY ## Keep the facts. Keep the follow-up. Make the record easy to find without losing the detail that needs attention. A delivery date and a damage note belong together. EXAMPLE DELIVERY ACKNOWLEDGEMENT ### Delivery details Reference POD-00914 Sales order SO-02416 Customer PO PO-00392 Recipient Example Receiving Dock Date / time 2026-10-08 / 10:42 Packages 12 cartons Delivery note 1 carton damaged; contents not inspected. Illustrative document. No customer data or signature. YOUR REVIEWED TRACKING RECORD ### Two facts. One next action. **12 cartons listed** This document records a package count. It does not list accepted item quantities. **1 carton reported damaged** Preserve the source note. Do not label all 12 cartons accepted. **Suggested next action** The delivery-issue owner checks the damage note and records the outcome in the team's tracker. Example recommendation, not a built-in damage assessment or automatic claim. **POD formats vary.** Carrier records can include a recipient name, signature information or a delivery photo. Define the fields from your actual documents. [See FedEx's delivery-record examples](https://www.fedex.com/en-ca/tools-wizard/sending/already-shipped/no-account/proof-of-delivery.html) CHOOSE WHAT YOUR TEAM NEEDS ## From a delivery file to a usable record. Configure the fields you need to answer customer questions and support delivery follow-up. 01 ### Find the right shipment Tracking or consignment number, delivery reference, customer PO and sales order reference when printed. Store each reference in its own field. 02 ### Capture the delivery details Recorded delivery date, time, recipient name and address when present. Keep the original time zone if the source provides it. 03 ### Keep the exception note Shortages, damaged packages, refusal notes or delivery comments that appear on the document. Do not turn a delivery note into a clean acceptance status. 04 ### Carry the item detail Product codes, descriptions, quantities and units if the POD contains item rows. A carrier record may have package counts only. Need all the shipment item rows? [Explore delivery note and packing slip extraction](/solutions/delivery-note-parser) A CLEAR OWNER FOR THE CHECK ## Make review part of the handoff. Configure a required review stage, assign a reviewer and explain what to check. Start with every document reviewed while you assess your files. 1. ### Capture the record Upload your documents and extract the fields you defined. Keep references, dates and notes separate. 2. ### Check it against the source Confirm the shipment link, recipient details and any delivery notes. Keep uncertain readings for correction. 3. ### Send reviewed data onward Export XLSX or CSV, or map fields to a configured connection. Test repeated files and the actual destination result. [Set up a review stage](https://www.digiparser.com/docs/guides/reviews-approvals/setting-up-review-stages) ![DigiParser review stage with an assigned reviewer and a Reviewer instructions field](https://documents.digiparser.com/docs/screenshots/2026-07-27/reviewer-instructions-stage-editor.png?sig=c8a2a6c46dd17bc569a170e65dc4d94c9329e167f494a02cc37c6c4c7f0f8f97) Real review-stage controls from public DigiParser documentation. The demo shows a PO instruction; use a POD-specific instruction for your delivery records. EXAMPLE POD REVIEWER INSTRUCTION Check the delivery reference, date and recipient against the source. Keep damage or shortage notes visible. Confirm the order link before approving. A BETTER FIRST TEST ## Test the record that needs a second look. Use a clear POD, one with an exception note, and one with an unclear field. Check what the reviewer sees and what arrives at the destination. [Download test checklist](/downloads/proof-delivery/pod-pilot-checklist.csv) TEST 01 ### Clear record References and delivery details can be read. No exception note appears in this example. **What to check** Check the order link and source, then approve the data for the intended handoff. TEST 02 ### Damage noted The source says "1 carton damaged; contents not inspected." **What to check** Keep the note visible and send it to the person who handles delivery issues. TEST 03 ### Unclear or missing detail A recipient name is unreadable, or a required reference is absent. **What to check** Check the original document or carrier record before changing the order status. ### Choose the next step your team can use. Start with a file export for a small order desk. For a shared tracker, agree the field mappings and assign an owner for failed writes or repeated documents. Status changes in an ERP need that system's permissions and controls. [Excel & CSV export guide](https://www.digiparser.com/docs/guides/managing-data/exporting-data) [Configured integrations](/integrations) CUSTOMER ORDER FOLLOW-UP ## Keep delivery records linked to orders. For sellers, POD data supports the order desk when a customer asks about a delivery. In a small office, the person handling orders may own the review. Larger teams can involve dispatch and customer service. [Start with the customer PO](/solutions/purchase-order-parser) **Processing supplier deliveries?** Keep supplier receipt checks and invoice approval in the buyer's process. A delivery record supplies information; it does not approve a supplier invoice or release payment. [Supplier invoice workflow](/solutions/invoice-parser) BEFORE YOU START ## The practical questions. Choose the fields and checks that fit your documents. What does a proof of delivery parser do?+ It extracts selected details from an existing proof of delivery document into structured data. DigiParser lets you choose fields, review results and export them. It processes the document you supply; it does not obtain carrier delivery evidence for you. Can I export proof of delivery data to Excel?+ Yes. Export reviewed fields and tables as XLSX or CSV. Include delivery and order references so your team can connect the rows to its existing records. For recurring delivery, configure an integration and test its mappings and write method. Can it read scanned PDFs or handwritten delivery notes?+ DigiParser accepts PDFs and images. Test the scans and handwriting your team actually receives. Keep unclear recipient names, dates or notes for review against the source rather than treating an uncertain reading as a confirmed fact. Does DigiParser verify a signature?+ This page does not offer signature authentication or identity verification. If your process needs a signature-presence field, test it on representative samples and define what the reviewer must check. A mark on a document does not establish who signed it. What if the document has no signature?+ Record what is available and assess the delivery requirement for that shipment. Some carrier records use delivery photos or other information. A missing signature should not automatically become a failed delivery or a clean approval. Can POD data update an ERP or order tracker?+ Use extracted data through a configured connection or file import. Your destination must match order and shipment identifiers, handle repeated files and control status changes. Test the actual write; extraction alone does not post a receipt or close an order. How is this different from a delivery note parser?+ A delivery note or packing slip usually lists shipment contents. A proof of delivery record adds delivery information such as a date, recipient or delivery note. Keep the source wording and references. Use the delivery note page when the main task is extracting item rows and shipment quantities. ## Less retyping. Clearer delivery follow-up. Bring the POD documents your team handles. See the extracted fields, review the result and test the next handoff. [Try DigiParser free](https://app.digiparser.com/auth/join) [Discuss your workflow](/schedule-demo) Updated 8 October 2026 - Published by DigiParser - Examples use invented data.