Extract Data from W-2 Forms Automatically
Automate IRS Form W-2 data extraction with AI. Process wage and tax statements with 99.7% accuracy. HIPAA compliant and audit-ready for tax season.
Every W-2 Box Extracted Automatically
Our AI extracts all IRS Form W-2 boxes including wages, withholdings, and state information.
Employer EIN
Employer identification number
Employer Name & Address
Company information
Employee SSN
Social Security Number
Employee Name & Address
Worker personal details
Wages, Tips, Compensation
Box 1 - Total wages paid
Federal Tax Withheld
Box 2 - Federal income tax
Social Security Wages
Box 3 - SS taxable wages
Social Security Tax
Box 4 - SS tax withheld
Medicare Wages
Box 5 - Medicare taxable wages
Medicare Tax
Box 6 - Medicare tax withheld
Social Security Tips
Box 7 - Reported tips
State Wages & Tax
Boxes 15-17 - State information
Tax Year
W-2 tax year
Control Number
Employer's control number
Retirement Plan
Box 13 checkboxes
Other Benefits
Box 12 codes and amounts
The Smartest Way to Process W-2 Forms
Built for tax professionals and HR teams who need speed and accuracy
99.7% Accuracy
AI specifically trained on IRS Form W-2 ensures accurate extraction of all boxes and fields
All W-2 Versions
Process current and prior year W-2 forms with automatic version recognition
SSN/EIN Validation
Automatic validation of Social Security and Employer Identification Numbers
OCR for Scanned Forms
Extract data from scanned, faxed, or photographed W-2 forms with high accuracy
Batch Processing
Process hundreds or thousands of W-2s simultaneously during tax season
HIPAA Compliant
Bank-grade security with SOC 2 Type II and HIPAA compliance for sensitive data
Built for Tax & HR Professionals
From tax preparation to loan processing, streamline W-2 data extraction
Tax Preparation Services
Automate W-2 data entry for individual and business tax returns
- Faster tax prep
- Reduced errors
- Client self-service
- Bulk processing
Payroll Services
Verify W-2 accuracy and process year-end payroll documentation
- W-2 verification
- Error detection
- Year-end processing
- Compliance checks
HR & Benefits
Process employee W-2s for benefits enrollment and income verification
- Benefits administration
- Income verification
- Employee onboarding
- Record keeping
Loan Processing
Extract income data from W-2s for mortgage and loan applications
- Income verification
- Faster approvals
- Reduced manual review
- Accurate assessment
Accounting Firms
Streamline tax season operations with automated W-2 data extraction
- Increased capacity
- Better accuracy
- Quick turnaround
- Multi-client management
Employee Benefits
Verify income for health insurance, subsidies, and benefit eligibility
- Eligibility verification
- Subsidy calculation
- Enrollment automation
- Compliance
From W-2 to Data in 4 Easy Steps
Start processing W-2 forms in minutes with our intuitive workflow
Upload W-2 Forms
Upload PDF/image W-2s via drag-and-drop, email, API, or bulk upload
AI Extracts All Boxes
All W-2 boxes extracted automatically with SSN/EIN validation
Verify & Validate
Review extracted data with automatic calculation verification
Export & Integrate
Export to tax software, Excel, or integrate with your systems
Frequently Asked Questions
Everything you need to know about automated W-2 processing
Can you process all W-2 form versions?
Yes! We process all IRS Form W-2 versions including current and prior tax years. Our AI automatically recognizes the form version and adapts extraction rules accordingly. We handle standard W-2s, corrected W-2s (W-2c), and all variations.
How do you handle SSN and EIN validation?
We automatically validate Social Security Numbers and Employer Identification Numbers against IRS formatting rules. Invalid or incomplete numbers are flagged for review. We also verify check digits and formatting to catch data entry errors.
Can you extract data from scanned or photographed W-2s?
Absolutely! Our advanced OCR technology extracts data from scanned, photocopied, faxed, or smartphone photos of W-2 forms. While original digital PDFs provide highest accuracy, we successfully process images with validation options.
Is my W-2 data secure and compliant?
Yes. We maintain SOC 2 Type II certification, HIPAA compliance, and use bank-grade 256-bit encryption. All data is encrypted in transit and at rest. We comply with IRS Publication 1075 guidelines for handling tax information. Your data is never shared with third parties.
Can I process multiple W-2s at once?
Yes! Our platform supports batch processing of hundreds or thousands of W-2 forms simultaneously. Perfect for tax season volume. Upload multiple files at once, and we'll process them in parallel for maximum efficiency.
Do you verify calculations on W-2 forms?
Yes! We automatically verify that Social Security and Medicare calculations are correct, check that state withholdings match reported wages, and flag discrepancies for review. This helps catch errors before filing.
Can I integrate with tax preparation software?
Yes! We offer API integration for tax software platforms and export to standard formats (CSV, Excel, JSON, IRS-compatible XML) that import into most tax preparation applications including TurboTax, H&R Block, TaxAct, and professional software.
How accurate is the extraction?
Our AI achieves 99.7% accuracy on W-2 extraction. The system is specifically trained on millions of W-2 forms across all years and versions. You can review extracted data before export, and our AI continuously improves from corrections.
What's the pricing?
We offer a free tier with 100 documents per month (no credit card required). Paid plans start at $14/month for 100 documents. For tax season volume (1,000+ W-2s), we offer custom enterprise pricing with significant volume discounts.
Ready to Automate W-2 Processing?
Join thousands of tax professionals who trust DigiParser for fast, accurate W-2 data extraction. Start with 100 free W-2s today.